12 Productivity Tools That Will Save You Time

Hello February! Now that 2016 is fully underway – let’s get down to business (literally!) If you’re a business owner, chances are spare time isn’t something you have a lot of (am I right?) I know that is true with me!

Even if juggling tasks isn’t one of your greatest skills, I promise these 12 productivity tools will cut some downtime into your schedule.  Most of these tools aren’t just for business owners, either. The best part? The majority of these tools are FREE!  So let’s go ahead and dive right in!

 

12 Productivity Tools That Will Save You Time
 

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MailChimp

For avid newsletters and invite senders, MailChimp is a serious time saver. The site not only allows you to create mailing lists, but provides analytics on who opens what emails. With this info you know exactly what content and subjects are drawing people in and what content isn’t as interesting to your readers. [WEBSITE]

Google Hangouts

In today’s society – it’s pretty common to have co-workers spread out across the country or continent. Google Hangouts makes it easy to facilitate cross-country work relationships – even if you’re hundreds of miles apart.  You can share screenshots, chat about upcoming projects or just plain chat!

Asana

A tool for clients, managers, and your team, Asana is the ultimate organization tool. With an easy checklist aesthetic, Asana allows you and your team to stay on top of your projects no matter where you are all located.  I use this program to detail out my daily to-do tasks.  This keeps me accountable and has all items I need to accomplish in one place. [WEBSITE]

Google Drive

Google Drive is the safest place for you to store your files where they can easily be accessed from your phone, tablet or computer.   Google Sheets & Docs have become my new best friend.  They are free to use and can easily be shared with anyone.  No need to have Microsoft Word anymore! Score!

Dropbox

We’ve all heard the stories – be it a tipped glass of water or a misplaced laptop important documents weren’t backed up and disappeared forever. Backing up your computer can be a nuisance too. Dropbox is an easy tool that helps you keep your documents safe and secure. Install Dropbox and it backs your documents up automatically as soon as you make a change! Dropbox is accessible from any computer too – perfect for on the go.

Latergramme

It’s no secret Instagram is a marketing gold mine – your brand can reach potential clients at any hour of the day and I must say is my favorite social platform. One of the downsides is that it’s hard to keep up with the instancy of Instagram. Latergramme allows you to schedule Instagrams for multiple accounts ahead of time.  I had been searching for an app just like this for what seemed like months! I am hooked! [WEBSITE]

Google Analytics

This tool analyzes where your readers are spending the most time – be it a certain blog post or what product of yours is getting the most attention.  Google Analytics also analyzes the location of visitors, whether they are on tablet or desktop, and the percentage of new vs existing viewers.

Canva

For those of you without an extensive graphic design background who still want to have a killer social media field – Canva is a must-use tool. Canva allows anyone to create simple, clean images perfectly sized to social media proportions.  I must admit, the photo at the top of this post was created in canva! 🙂 [WEBSITE]

Pinterest

For some, Pinterest may seem like an unnecessary social media effort.  About 45% of my traffic to Uniquely Women comes from Pinterest.  I pin my own images along with engaging and creating a community on this social platform.

Gmail

This one may be pretty obvious, but believe it or not there are still some people who still use Hotmail (shudder.) Gmail’s platform is no-fail.  The inbox is reliable and works well on android and apple devices.  I create labels on my emails to easily categorize who and what they are about and how quickly I need to answer them.

IFTTT

IFTT creates a photo thread between your Instagram, Facebook, Dropbox and other platforms.  You create what are called “recipes” to make life easier.  For instance – every time I post to Instagram, IFTTT takes that post and posts it also to my Twitter Account – in that particular “recipe.”  It saves me oodles of time daily. [WEBSITE]

Hootsuite

Hootsuite is the be all and end all of time management helpers.  It allows you to post to Facebook, Google+, Twitter, Linkedin even Instagram – all from one webpage! It also allows you to track mentions and keywords as well as a host of applications and extensions.   Hootsuite is free up to 3 social media accounts. [WEBSITE]

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With these tools in your arsenal, there’s no doubt you can add a few moments of freedom back into your chaotic schedule. These 12 tools will help you stay organized, and stay streamlined! Do you have any tools that make your life a breeze? Let us know in the comments below!

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45 Comments

  • Reply Reina February 3, 2016 at 7:51 am

    I love all of these tools! I had never heard of Postso! How cool!   Thank you!

    • Nicole Thien
      Reply Nicole Thien February 3, 2016 at 10:05 am

      Nice to meet you! I have seen your posts over on #mycreativebiz and #savvybusinessowner and love your style! Keep doing you, lady!
      Postso is amazing! A little bit pricier than most, but so simple and easy! Time saver for sure.

  • Reply hannahwoodardphoto February 3, 2016 at 7:54 am

    Thank you, thank you, thank you for this post!! I’m on the hunt for an instagram app and can’t wait to check out Postso in particular – and a few of the others as well! 🙂

    • Nicole Thien
      Reply Nicole Thien February 3, 2016 at 10:06 am

      Yay! Glad you got some value from the post! I’m in love with anything that will save me a little bit of time!

  • Reply lauren February 3, 2016 at 10:16 am

    So many awesome sites here! I hadnt heard of a bunch of them.. pinning!!

    • Nicole Thien
      Reply Nicole Thien February 3, 2016 at 10:42 am

      Thanks for the love! I’m glad you were able to find some good information here. 🙂

  • Reply sarahlorrainebond February 3, 2016 at 10:33 am

    These are such great ideas! Canva sounds so great…I can never seem to get social media photos the right sizes!

    • Nicole Thien
      Reply Nicole Thien February 3, 2016 at 10:42 am

      It’s the worst isnt it? They lay out all different sizes for each social platform! Super helpful!

  • Reply Shaylee Field February 3, 2016 at 11:26 am

    I use 98% of these daily at work! The only one I haven’t heard of is Postso. I’ve been using Hopper to schedule our Instagrams but I’ll definitely check this one out too!

  • Reply Amy Ditmore February 3, 2016 at 2:25 pm

    I use several of these and they are definitely helpful. I really need to dig around in Mail Chimp in the coming couple of months. I’d love to start sending out a newsletter.

  • Reply Becky @ Disney in your Day February 3, 2016 at 2:38 pm

    I use a majority of these but hadn’t heard of Postso and asana. Definitely checking them out!

  • Reply Logan Can February 3, 2016 at 2:51 pm

    I use a lot of these every day. I still haven’t tried Canva, but I have heard great things about it.

  • Reply Megan Elford February 3, 2016 at 3:23 pm

    I use and depend on many of these tools, but I’d never heard of Postso before. It may be the answer to my problems, lol! I manage two Instagram accounts but have had to neglect one because switching back and forth is so tedious. The ability to schedule posts would make a big difference!

  • Reply Amanda February 3, 2016 at 3:39 pm

    These are all such fantastic resources that I really need to look into. It is getting so hard for me to stay on top of all of my different social media feeds, especially while running around after two little boys. I am most interested in Hootsuite and Postso. I also need to pay better attention to my Google Analytics.

  • Reply Heather with WELLFITandFED February 3, 2016 at 4:53 pm

    So helpful! Thank you for sharing some of the great tricks that make you successful!

  • Reply Ana February 3, 2016 at 5:24 pm

    Love all of this websites! I’ve been using google drive and canva for a while, but I’ve never tried the instagram one, even though I’ve been searching for something like that for a bit. I’m ready to conquer 2016 now! Thanks 🙂

    Indie Suns | Bloglovin’

  • Reply Jessi February 3, 2016 at 5:31 pm

    Very helpful list! I definitely need to use Google Analytics more.

  • Reply Home by Jenn February 3, 2016 at 5:34 pm

    Thank you for this informative post! I am using most of these platforms. I am going to look into Postso. Thank you for putting a great discription about each platform! I am very new to the blogging world and am like a sponge trying to soak up all of this great informative posts! Again thank you! Great post!!

  • Reply Katie Whitcomb February 3, 2016 at 6:02 pm

    Fabulous! I have been looking for a few new productivity options for the new year..

  • Reply Lee Anne February 3, 2016 at 6:18 pm

    Great list! I’ve never heard of Postso, but it sounds uh-mazing!
    -Lee Anne
    http://lifebylee.com/

  • Reply The Southern Thing February 3, 2016 at 7:55 pm

    Hootsuite is a must have! It really saves much time and is awesome since you can plan ahead!

  • Reply Jazmine February 3, 2016 at 7:55 pm

    Agreed I don’t know what I’d do without Canva. It just makes life easier not trying to figure out the picture sizes for each social media platform.

  • Reply Miss Angie (@MySoCalledChaos) February 3, 2016 at 8:53 pm

    So many great options here! I’ve pinned this post and am happy to find a few I didn’t know about. If I could add one it would be CoSchedule. It’s a little on the pricey side, but I find I really can’t live without it these days.

  • Reply Summer Telban February 3, 2016 at 9:07 pm

    I love Canva!!

  • Reply Jetsetter Melissa February 3, 2016 at 9:17 pm

    Wow! Thank you for teaching me about Postso! I never knew scheduling Instagram posts out ahead of time was a thing!

  • Reply Chelsie Carr February 3, 2016 at 10:14 pm

    I use a majority of these tools; and also use Tailwind for Pinterest scheduling and CoSchedule for my content calendar!

  • Reply Ashleigh February 3, 2016 at 10:35 pm

    Thank you for sharing such great options to save time! I love canva, it’s my fav!

  • Reply Allison Jones February 4, 2016 at 12:36 am

    These are amazing! I can’t believe I somehow hadn’t heard of a lot of these. I’ll definitely be checking them out. Thanks for sharing.

    LiveLifeWell,
    Allison

  • Reply Katarzyna February 4, 2016 at 1:55 am

    Great list! I’m using most of them daily, but it’s the first time I hear about Asana – will check it out 🙂 For now I’m using either an app to keep to-do lists or Trello for bigger projects that require cooperation with other people 🙂

  • Reply Lexi February 4, 2016 at 10:28 am

    I pretty much use all of these daily! I love IFTTT. Nobody got time to post on Instagram, Twitter or Facebook. I also love social media schedulers! They are life savers!

  • Reply Mimi Rose February 4, 2016 at 12:04 pm

    I use all of these EXCEPT for Postso!! I have been looking for ages for a decent Instagram scheduling app – Hootsuite mobile app just doesn’t cut it, thank you so much for sharing! Also, I’m a big fan of Asana – such a great way to stay on top of tasks and organized, especially in a team setting.

  • Reply NotNowMomsBusy February 4, 2016 at 12:59 pm

    Excellent list of tools to make our online lives quicker and easier. I use some of them and like them. I could not get the hang of IFTTT though.

  • Reply Nickida February 4, 2016 at 1:07 pm

    This is a great list of productivity tools. Most I’ve heard of before but there were a few that I didn’t know about at all. Thanks for sharing these great tips with us.

  • Reply Becky Olsen February 4, 2016 at 1:39 pm

    I love Google Drive. I’ll have to check out some of these that I’m not familiar with like Postso.

  • Reply hooplah February 4, 2016 at 2:46 pm

    A few new ones for me in this list! Will def be checking out Postso 😀

  • Reply MommyPehpot February 4, 2016 at 4:24 pm

    Love love hootsuite! I subscribe to them for a year and it was a big help in promoting my contents. I stopped my subscription when they changed their rule regarding group FB posting.

  • Reply The Thought Card February 4, 2016 at 4:52 pm

    Hootsuite or Buffer? Do you have a preference?

  • Reply Coach Donna L Ward February 4, 2016 at 5:42 pm

    I do use several of these now – and there are some cool ones that I’ve not seen yet – Thank you, I’ll be saving this as a resource!

  • Reply Jenny February 5, 2016 at 9:08 am

    I have never heard of some of these!
    Pinning this for later.

    xoxo, Jenny

  • Reply alissiahaggard February 5, 2016 at 12:20 pm

    Love all of these! Just diving into Asana and absolutely loving it!

  • Reply Cara (@StylishGeek) February 5, 2016 at 12:53 pm

    I love this list! It’s absolutely helpful! I do use a good majority of them already but I still have to check out IFTTT and Asana. Lately I was using copy.com, but unfortunately they are ending their cloud storage service…so now I have to go back to using Dropbox.com or Google Drive.

  • Reply Shayna February 6, 2016 at 8:46 am

    These are such great ideas!! I’ve been looking for software just like Postso and have been so disappointed. Thanks for the heads up, I’ll definitely have to check them out.

    XO

  • Reply Rutuja Bhagwat February 6, 2016 at 11:18 am

    Thank you so much for these! x

    http://www.theprettycitygirl.com/

  • Reply Emma Johnson February 22, 2016 at 5:51 pm

    Nice article. To manage some of these issues I use Semantic Sales — it helps to deal with mess in e-mail and helping to get contact info of your collegues. For example, when I have not answer to my email, it send me social accounts data of contact. Its not an app or plugin, i registered once and it works in any device or browser. You definetly should try! https://semanticsales.com

  • Reply Adriana Jama-Lipa November 29, 2016 at 4:34 pm

    Hi Nicole! I’m using most of them as well but never heard of Asana (I use Trello instead) and I have to say that I don’t like the new hangouts, they’re quite inconvenient. I find Drive, Gmail and Pinterest really useful but the most powerful tool I found (and I’m not affiliating, although I love it) was the Productivity Planner from the Intelligent Change. It helped me to save plenty of time by organizing much better and showing me strengths and weaknesses.
    I just can’t have everything digital because I’m getting lost. 🙂

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